How many times have you started writing a new email message in Outlook and tried to insert a link and couldn't? Chances are that your default. How to Create and Use Templates in Outlook Email. Many people find themselves sending email messages with much of the same information in them time and time again. Perhaps it is an agenda for a weekly meeting or the. HTML is the default message format in Outlook. While plain text format works for all email programs, it doesn't support text formatting.
NoteFor more information about how to set the default properties in a Microsoft Outlook form that has form regions as opposed to form pages, see.The following are the default properties for custom forms that have form pages:.Category You can specify a category for your form to help organize the forms in the Choose Form dialog box when you select a form.Sub-Category You can further refine the category by specifying a sub-category.Always use Microsoft Word as the email editor Since Microsoft Office Outlook 2007, Outlook uses Microsoft Word as the email editor. However, using Word as the editor is optional in earlier versions.
If you create forms for users who use earlier versions of Outlook, you can use this option to specify Word as the editor for the message portion (or control) of your form. Users then have all the formatting options that are available with Word, such as the spell checker and thesaurus. For these options to be available, the recipients of your form must have Word installed. NoteThis feature has not been changed from earlier versions of Microsoft Office. The code behind this option uses an older architecture for using Word as the email editor and does not provide the same user experience with Word that clicking Options on the Microsoft Office Backstage view does. Solutions that you create for earlier versions using Word as the email editor might not work, or might not work properly, in Office Outlook 2007 or a later version of Outlook.Template You can specify the Word template to use to format the text in the message control of the form.
NoteAlthough Word is now the email editor, this setting, as applicable to Outlook forms, is enabled only if you select the Always use Microsoft Word as the email editor check box. If this check box is cleared, you cannot set templates.Contact When you click Contact, you can access the Address Book, where you can select the people who maintain, upgrade, or distribute information about this form. The contact information that you provide appears in the Forms Manager dialog box and the form Properties page.Description You can type a description for your form. For example, you could include instructions for how to use the form or explain the purpose of the form. Outlook displays the description in the About dialog box on the Help menu of the form and in the Properties dialog box for the form.Version You can set a version number for this form. This is a free-form text field and does not affect Outlook behavior in any way.Form Number You can set a unique form number that identifies the form. This is a free-form text field and does not affect Outlook behavior in any way.Change Large Icon Click this button to open the File Open dialog box, where you can select a different large icon for your form.
Large icons appear in the form Properties dialog box.Change Small Icon Click this button to open the File Open dialog box, where you can select a different small icon for your form. Small icons appear in the Outlook folder to represent an item of the type the form creates.Send form definition with item Instructs Outlook to include the form definition when you send the form. (Note that the form is much larger when it includes the form definition.) When you select this option, Outlook creates a self-contained form that the recipients can use to view the form, even if they do not have access to the same forms library as the sender. NoteBecause of improvements to security since Office Outlook 2007, this option is not recommended nor is it necessary in most cases. In general, publishing the form is all that is needed.Outlook does not run Microsoft Visual Basic Scripting Edition (VBScript) code if the form definition is included with the item.
How Do I Set A Default Email Template In Outlook
In most cases, it is better to publish a form instead of including the form definition with the item. If you do send the form with the item, you can re-enable the VBScript code if you use the Outlook custom security settings. In that case, if you send a form with this box checked, the recipients see a Warning dialog box, and they have the option to disable the macros because the form is not published.Harmful macros could delete or copy their files, or send email messages from their mailbox to another user.If network or file transfer time is an issue, and you cannot publish the form for some reason, an alternative to sending the form definition is to save the form and send it as an attachment to another form.
Recipients can take the attached form and publish it in their own forms library.Use form only for responses Hides a form when it is published to a forms library. This option is useful in situations when you create a form to use solely for replies.
In another form, you can specify that your reply form will be used instead of the default reply form. To use your form only for responses, select the Use form only for responses check box, and then.Open a second form in design mode. On the Actions page of the second form, you can specify your published form in the Reply or Reply to All action. To use your form as the default reply form, double-click the Reply action in the second form. You can select the name of your published reply form in the Form name field of the Form Action Properties dialog box.Support and feedbackHave questions or feedback about Office VBA or this documentation? Please see for guidance about the ways you can receive support and provide feedback.
It is possible to create a template and choose one of your accounts as the sending account. Begin by opening an Outlook form. If you use Word as your editor, you'll need to open an Outlook form using Actions, New Mail Using, Microsoft Office Outlook (HTML) or disable Word as the editor in Tools, Options, Mail Format and re-enable it after you save the template.
Select the Account as usual. Go to File, Save as menu and save it as an template (.oft). By default, Outlook puts it in the Template folder, you may want to save it in My Documents or another location. Close the email form (click No when asked to save it).At this point, the template is ready to use. Note: the following steps apply only to older versions of Outlook. Outlook 2007 and Outlook 2010 do not allow templates to be associated with toolbar buttons. In Outlook 2007, you need to open the template using the Forms menu, publish it to a folder, or copy it to an Outlook folder.
See. Go to Outlook's View menu and select Toolbars, Customize. Select the Commands tab and drag the Mail Message command to any toolbar or menu and then drop it. Right click on the button you added and type a name in the Name field, change the Default style to Text, if desired, and change the Button image, if desired.
Finally, select Assign Hyperlink, then Open. Browse to the location where you saved the template and select it.
Close the Customize dialog and click on the button you just added. Verify the correct account is selected, send a test message to your other account to verify it works.